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Hurricanes and IT Preparedness


Anytime is a good time to review your hurricane plan for your home and your workplace. A good place to start is the Survival Guide (**pdf) provided by the American Red Cross.

Make sure your computers and data are ready.

Individual employee steps are to be taken when authorized by the department or supervisor.  Upon notification of a HURRICANE WARNING status, all University personnel should attempt to accomplish the following on an individual basis:

  1. Update your disaster contact information such as email forwarding and phone numbers prior to a disaster, please visit, FSUID (http://fsuid.fsu.edu).
    Login and go to: Account Information/Emergency Contact Information/Disaster Contact Information/Update your disaster contact information.
  2. Remove any perishables.
  3. Back-up all critical files and store them in an off-site location.
  4. Clear desk tops completely of paper and other articles.
  5. Remove all items from window ledges.
  6. Move file cabinets, desks and equipment away from windows and off the floor; store as much equipment as possible in closets or in windowless rooms away from external walls.
  7. Remove all loose items (garbage cans, chairs, tables, plants, etc.) from outside the buildings.
  8. Protect books, valuable papers, and equipment by covering with plastic sheeting and using masking tape to secure.
  9. Close and latch both windows and doors.
  10. Lock desk drawers and file cabinets.
  11. Lock and secure doors.
  12. Turn off and then disconnect all electronic equipment including typewriters, computers, lights, window air conditioners, microwaves, etc.  Refrigerators should be left on at the coldest setting and covered with a blanket, if available.
  13. In locations where flooding is a possibility, to the extent practical, relocate critical equipment from the ground floor to a higher floor or a higher off-site location.
  14. Notify your immediate supervisor whether you plan to evacuate, stay at home, or stay on campus; provide an address and telephone number where you can be reached, especially if you evacuate. Make sure you have the home/cell phone number(s) of your immediate supervisor and/or department contact with you during a disaster.
  15. Stay tuned for storm updates on the radio and/or television. All instructions given by the local authorities should be followed; no attempt to come to the university should be made until the "all clear" is given by local authorities.
  16. After the storm, call your immediate supervisor and/or department contact for your department. Again, make sure you have the home/cell phone number(s) of your immediate supervisor and/or department contact and keep the number(s) with you during a disaster.
  17. Learn more about OTI's server hosting plans and offsite/off campus hosting.

This is a good time to review your plan for your home and your workplace as well as the University's Emergency Policies .

Hurricane Information for the University Community

 

**To read .pdf files, download and install Adobe Acrobat ® Reader™ at Adobe.com